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Event Concept & Plan

Help West Windsor-Plainsboro Education Foundation think through their event concept and plan to ensure their event is a smashing success.
West Windsor-Plainsboro Education Foundation
Princeton Junction, NJ, USA
West Windsor-Plainsboro Education Foundation
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West Windsor-Plainsboro Education Foundation
Princeton Junction, NJ, USA

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Cause
Education
Skills
Event planning

Posted June 27th

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Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

We are learning about using tools CRM to digitize our outreach. However, since we an educational non profit we must be mindful of our k-12 audience. A series of our traditional educational STEM events were cancelled and we are trying to figure out ways to create both digital events for kids and digital fundraising events for the community.

What we have in place
  • We currently have We have a FB page, a website, and brand recognition, which should make it easy for you to get started. We also have A youth committee of student volunteers and a leadership boa, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to Less operation cost equates to more scholarships and educational STEM grants

Our funding supports scholarships, grants to stem programs, student activities and more. If we can learn to digitize our efforts we could have a greater reach and support the West Windsor Plainsboro NO school districts even more. Covid has added another layer of challenges to our program and some things have stalled.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

West Windsor-Plainsboro Education Foundation
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Causes
Education Youth development
Posted by
Valarie E
Valarie E.

Secretary

Our mission

To enhance the knowledge, skills, and competitiveness of our students by supporting strategic educational programs provided through the West Windsor-Plainsboro Regional School District.

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